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Invoices that book themselves.

Write the lines and choose the VAT. Sumly numbers the invoice, records it in your books and makes a PDF with your logo, ready to email.

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  • Included on every plan
  • Cyprus VAT on each line
  • You approve every match

  • Booked when you create it

    Click Create invoice and Sumly gives it the next number, such as 2026-00014. The sale and its VAT go into your books at the same moment.

  • Sent with your logo

    Sumly makes a PDF with your logo, your IBAN and the amount due. Click Send email and your customer gets it as an attachment.

  • Matched when you're paid

    When the payment reaches your bank, Sumly suggests the match and you approve it. The invoice then shows Paid.

Cyprus VAT, line by line.

Each line carries its own VAT code. The code decides which boxes of your Cyprus VAT return the sale fills.

  • 19%, 9%, 5%, 3% and 0%, plus codes for exempt and out-of-scope sales
  • Service and goods lines pick their own sales account
  • Lines for customers you tick as VIES registered switch to the EU sales codes
  • Those invoices fill boxes 8A and 8B of the return and your monthly VIES statement

See who has paid.

Connect your bank and its lines sync several times a day. Each payment you approve is recorded on its invoice, which then shows what is left to pay.

  • Sumly suggests a match by comparing the amount, date, customer name, IBAN and the invoice number in the reference
  • Partial payments, refunds and bank fees recorded on the invoice
  • Exchange gains and losses booked when the currencies differ
  • Each invoice shows Awaiting payment, Partially paid, Paid or Overdue

Corrections by credit note.

Once created, an invoice and its PDF stay as they are, so your books match what the customer has. To correct one, you credit it in full or in part.

  • Starts from the invoice's lines, which you can trim or reprice
  • Numbered in its own yearly series
  • Its reversal booked at the invoice's exchange rate
  • A PDF naming the invoice it credits and the reason

From first line to paid.

  1. Write the invoice

    Pick the customer, the payment terms and the bank account you're paid into. Add the lines and choose the VAT on each.

  2. Sumly does this

    Numbered and booked

    Sumly records the sale, the VAT and what the customer owes in your books. The PDF is filed on the invoice page, ready to read.

  3. Send it

    Read the PDF, then click Send email. It goes to the email address saved on the customer's contact.

  4. If it's late

    Send a reminder

    Click Send reminder on the invoice. The customer gets an email with what is still owed, and Sumly logs each send and reminder with the time.

  5. When you're paid

    Approve the match

    Sumly searches your bank lines for the payment and shows the one that fits. Check it and click Approve, or Dismiss it if it's wrong.

Everything around the invoice.

  • Invoices issued elsewhere

    Register sale records an invoice you sent from another tool, under its own number. Attach the original and Sumly AI fills in the empty fields. A sales invoice in your inbox can start one too.

  • Find any invoice

    Search by customer, invoice number, reference or a word from any line, and narrow the list by date.

  • Customer defaults

    Save a currency, payment terms and a VAT code on a customer. Their next invoice starts with them, and anything you've typed stays as it is.

  • Drafts

    Save a half-finished invoice and finish it later from the Drafts list. Delete a draft and its attachments go back to your inbox.

  • Drafted from chat

    Ask the assistant which invoices are still unpaid, or have it draft one. It shows each draft for your approval, and only a person can create or send it.

  • Who owes you

    The receivables and aged receivables reports list what each customer owes, and for how long.

Works together.

Everything in Sumly writes to the same books, so each part knows what the others did.

All features

Invoicing, answered.

No. A created invoice is already in your books, so it's locked. You correct it with a credit note instead. Until you click Create invoice, a draft stays open to edit.

When you click Create invoice. Numbers run in one series per calendar year, in the form 2026-00001, so each year starts again at 00001.

No. Creating it books the invoice and makes the PDF. Nothing reaches the customer until you click Send email, so you can read the PDF first.

When you ask it to. While money is outstanding, the invoice has a Send reminder button. It emails the customer the amount, the due date and the days overdue, with the PDF attached. Nothing goes out on a schedule, so you decide when to chase.

Yes, in any currency the European Central Bank publishes a daily rate for, such as US dollars or pounds. Sumly books the euro value at the ECB rate for the invoice date and shows that rate on the invoice in Sumly.

An A4 PDF in English, with your logo top right, your company details and the customer's. A grey panel shows when and where to pay. Sumly's name isn't on it. You add your logo in Settings, on the Company tab.

Yes. Choose Not VAT registered on the VAT tab in Settings. Your invoices then carry no VAT, and you can't add a VAT rate to one. If you register later, change it on the same tab.

Not in the app. Invoicing is in Sumly on the web. The Sumly app for iPhone and Android scans receipts and sends them to your inbox.

Learn more

Try it on your own books.

30 days free on the software. Or book a call and we'll show you around first.

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