Company details, address and VAT status

Settings holds the four things Sumly needs to know about your company: who it is, where it is registered, how to reach it, and whether it charges VAT. It is a five-minute job, and it belongs at the very start, right after you create the company and before you enter a single transaction.

Where Settings lives

Settings is not in the top nav. It sits behind the organisation button at the far right of the bar, the one showing your company name just past "Ask Sumly AI". Click it and the menu opens with your account at the top, then your organisations, then "Settings", "Members" and "Billing".

Choose "Settings". The page opens on the first of four tabs: "Company", "Address", "Contact" and "VAT". Work through them left to right.

Company: name, director and numbers

"Name" already holds the company name you typed when you created the organisation. "Director" is empty on a fresh company even though it is required, which makes it easy to skip past. Type the director's name in.

Then the two identifiers. "Registration number" is required and takes the company's HE number. "Tax identification number" sits beside it and is optional, so leave it blank if you do not have it yet and come back later.

Three fields underneath are greyed out with a padlock: "Financial year starts", "Incorporation date" and "Accounting start date". They are already filled in, and this screen will not let you type into them. At the bottom of the tab is "Logo". If you skipped the logo when you created the company, add it here so your invoices go out branded. If one is already there, the bin icon beside it clears it.

Click "Save changes" before you move on.

Address and contact

The "Address" tab is the company's registered address: "Address line 1", "Address line 2", "Postal code", "City" and "Country". It is optional, so nothing stops you moving straight past it. Fill it in now anyway, while you are on the screen. Every field is blank on a new company, and "Country" is a dropdown that starts on "Select a country". It does not default to Cyprus, so pick it yourself.

"Contact" is the same shape for business details: "Phone", "Email" and "Website". The placeholder on "Website" reads "https://", so put the full address in.

VAT status, and the fields it unlocks

The "VAT" tab shows the answer you gave when you created the company. If you registered the business for VAT during setup, the details you typed then are already here. If you did not, the tab opens on "Not VAT registered". Each option carries its own line of explanation. "VAT registered" is the business that "should charge VAT on its sales and file VAT returns". "Not VAT registered" is the business that "should not charge VAT and does not file VAT returns". A note under the pair explains when registration stops being optional, and our guide to VAT registration in Cyprus walks through the same test in more detail.

Choosing "VAT registered" reveals three more required fields and a toggle. None of them exist on screen until you pick it, so it is easy to leave this tab thinking there was nothing to fill in.

• VAT ID. The placeholder reads "CY12345678X", so include the country prefix.
• First return month. The month your first VAT return covers.
• Return frequency. How often the business reports. If you are not sure which applies to you, how to file a VAT return in Cyprus covers the periods.
• VIES registered. A toggle, off by default. Turn it on if the business is registered for VIES. What VIES is and when it is due explains when that applies.

Read the month and the frequency back before you save. Both are set once and cannot be edited afterwards. Save the tab when you are done. If the business registers for VAT later, this is the screen you come back to.

What to do next

That is your company described. Next comes the other side of every transaction: the people you sell to and buy from. Add a customer or supplier is a two-minute job, and doing a couple now makes your first invoice quicker.