Set up your Sumly account and company

Sumly needs two things before it can do anything for you. An account you sign in with, and an organization that holds your company's books. The dates and the VAT details you set while creating them shape every figure that comes after, and a couple of them cannot be changed later.

Create your account

The sign-up page is headed "Create your account" and asks for three things: Name, Email and Password. Use an email you will still have in three years. It is the address you sign in with, and a verification email lands there the moment you click "Create account".

Create your company

A new account has no companies in it, so "Your organizations" opens as an empty screen with a single "New organization" card. Click it and the company form appears under "Get started".

Fill in the company's legal name and its Registration number, the HE number from the Registrar. Tax identification number is the only optional field on the form, so add it if you have it and move on if you do not.

Then set the dates. Incorporation date and Accounting start date are separate required fields, and they are not always the same day. A company registered last week usually sets both to the same day. A company that has been trading for a year sets the accounting start date to the day its books begin in Sumly, which is not the day it was incorporated. Financial year start month opens on January, so change it if your year ends on some other month. Check all three and click "Create organization".

Choose a plan

Creating the organization opens a four-step checklist, and step one is "Select a plan", with the promise underneath that you can switch or cancel anytime. A toggle above the two plans switches between "Monthly" and "Yearly", and the yearly side is marked "2 months free".

Base is €39 a month and covers running the company's accounting yourself. Premium adds a Sumly certified bookkeeper. The difference that matters most is who presses submit on a return. On Base, Sumly prepares it and you submit it. On Premium, your Sumly certified bookkeeper submits it. Confirm your choice with "Get started with Base" or "Get started with Premium". You can change your plan, billing period and add-ons afterwards, and that is its own walkthrough.

Add the details that print on your invoices

Step two is "Add invoice details", described on screen as "The logo, address, and contact info that appears on your invoices." The fields are Phone, Email, Website, two address lines, Postal code, City and Country. The drop zone underneath takes your logo as a PNG, JPG, or SVG up to 5 MB. What you upload here is your invoice letterhead: it sits on every invoice you send from Sumly. Upload one and a bin icon appears to remove it again.

Cyprus also expects some of these details on an invoice. Our guide on what a Cyprus VAT invoice must contain is the one to check against before you send anything real.

Connect a bank

Step three is "Connect your bank accounts", and the reason to bother sits right under the heading: "We synchronize your transactions and reconcile them against your books automatically." Click "Add a new account" and a dialog lists the banks Sumly connects to, with a note that "You'll be redirected to a secure authentication with your bank."

The list is Bank of Cyprus, Eurobank, Eurobank (former Hellenic), Alpha Bank, Revolut Business and Wise. Pick yours and sign in at your bank. You authorise the connection there, not by typing bank credentials into Sumly. You can come back and add more accounts whenever you like. If you have not opened an account yet, our guide on opening a Cyprus business bank account covers that.

Set your VAT status

Step four, "Setup VAT", asks whether the company is registered and says why it wants to know: "Add your details to get automatically generated VAT returns."

Read this step carefully, because it opens with "Not VAT registered" already selected. Choose "VAT registered" and the rest of the step appears: VAT ID, First return month and Return frequency, with a "VIES registered" toggle under them. The toggle is off by default, so a company selling to EU businesses has to turn it on deliberately.

If you are unsure whether you need to register at all, read VAT registration in Cyprus. For the toggle, read what VIES is and when it is due.

Where you land

Finishing the fourth step shows "You're all set" with all four ticked. The screen carries a 90 second introduction to Sumly and offers three ways on: "Go to the dashboard", "Send your first invoice" and "Book a free onboarding call".

Frequently asked

Can I skip a step and come back to it?

Add invoice details, Connect your bank and Setup VAT each carry a Skip for now button next to Continue, so you can reach the dashboard without them and fill them in from your company settings later. Selecting a plan is the one step with no skip.

Which banks can Sumly connect to?

The picker lists Bank of Cyprus, Eurobank, Eurobank (former Hellenic), Alpha Bank, Revolut Business and Wise. Choosing one sends you to that bank's own login to authorise the connection.

Can I keep more than one company in Sumly?

Yes. Each company is its own organization, and Your organizations lists them all with a New organization button to add another. Creating one starts this same setup checklist.

Two of the things you set here are worth a second look once the rush of signing up is over. The address on your invoices, and the parts of your VAT status you can still change. Both live in your company settings, and editing them is what Company details, address and VAT status covers next.