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Correct an invoice with a credit note.

Name the invoice you're correcting and what you're taking off. The credit note appears beside the form, with the net amount and the VAT reversed. Then download it as a PDF.

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  • Reverses the net and the VAT
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VAT status

Each line gets a Cyprus VAT rate, or reverse charge or intra-EU for business customers in other EU countries.

Your company

The registered name. You can add a trading name after it.

Optional

Your Tax Identification Code.

Optional
Your customer
Optional
Credit note details

The next number in your credit note series. No gaps, no repeats.

The original invoice's number.

What you're crediting

  1. Line 1

Enter the part you're crediting as positive amounts, at the VAT rate the invoice used. The credit note shows them as a reduction.

Reverse charge is for services to a business in another EU country. Intra-EU, exempt is for goods you send to a VAT-registered business in another EU country. Both need your customer's VAT number, and the credit note prints the wording for you.

Notes
Optional
13 items missing

Download PDF opens your browser's print window. Choose Save as PDF there.

Your company's legal name

Your address

VAT Your VAT number

Credit note

Number

Credit to

Customer's name

Customer's address
Issue date
Date
Credits invoice
Number
Invoice date
Date
DescriptionQtyUnit priceVATAmount
Description1€0.0019%€0.00
Total net€0.00
VAT at 19%€0.00
Total credited€0.00

Reason

Reason

Credit note check

1 of 14 in place

  • A credit note number in sequence, missing
  • The issue date, missing
  • The number of the invoice it corrects, missing
  • The date of the invoice it corrects, missing
  • The reason for the credit, missing
  • Your company's legal name, missing
  • Your company's address, missing
  • Your Cyprus VAT number, missing
  • Your customer's name, missing
  • Your customer's address, missing
  • A description and quantity on every line, missing
  • The net amount and VAT rate on every line, missing
  • The VAT and totals in euro, done
  • An amount to credit, missing

The checklist confirms each item is filled in. It can't compare the lines with the original invoice, so check the amounts and VAT rates against it. Your draft is saved in this browser, so a refresh keeps it. Start over clears it.

What a credit note must include.

A credit note changes an invoice you've issued. It carries what the invoice did, names the invoice it changes, and says what changed.

  • Its own number

    The next number in your credit note series, with no gaps. The original invoice keeps its number and stays as it was.

  • The invoice it corrects

    The original invoice's number and date, so no one can mistake which sale changed.

  • The reason

    Why the amount went down: goods returned, a discount agreed after the sale, work not delivered, or a mistake on the invoice.

  • The same two parties

    Your company's name, address and VAT number, and your customer's, as they were on the invoice.

  • What's credited

    The lines you're taking off, with quantities, net amounts and the VAT rate the invoice used.

  • The VAT reversed, in euro

    The net reduction, the VAT taken off at each rate and the total credited, all in euro.
Read the full guide

Credit notes, answered.

Not sure whether a correction needs a credit note? Ask us on WhatsApp.

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Whenever an invoice you've issued has to go down or be cancelled: goods returned, a discount agreed after the sale, a cancelled order, or a mistake in the price or the VAT. Never edit or delete the original invoice. The credit note sits beside it in your records.

Usually the return for the period you issue it in, not the period of the original invoice. A credit note that fixes a VAT mistake is different, because an error in an earlier return may mean correcting that return. Our guide to correcting a VAT return explains which is which.

Yes. Enter only the lines or amounts you're taking off. If the whole sale is cancelled, credit all of it. If the sale still stands at a different price, credit the original and issue a new invoice at the right price.

Not just because they haven't paid. A credit note is for a sale that changed: a return, a discount, a cancellation. The VAT on an invoice that stays unpaid is recovered through bad debt relief, which has its own conditions.

In sequence, with no gaps and no repeats, like invoices. Many businesses keep a separate series, such as CN-2026-001, so credit notes are easy to tell apart. The generator doesn't remember your last number, so check it before you send.

When the original invoice did, as with reverse-charge and intra-EU sales. A credit on an intra-EU sale changes your VIES return too, so report it there as well.

Read next

Correct invoices in Sumly.

In Sumly, a credit note starts from the invoice's lines, which you trim or reprice. It's numbered in its own yearly series, and its PDF names the invoice it credits and the reason. Try it free for 30 days.

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